The following statutes were legally approved in Brussels in December 2018 and officially registered by the Belgian authorities in February 2019.
ARTICLE 1: NAME AND REGISTERED ADDRESS
1.1 The name of the Society is the European Society of Psychology Learning and Teaching,
shortened as ESPLAT (hereafter the “Society” in this document).
1.2 The address of the Society is registered as ESPLAT c/o EFPA, EFPA Head office, Grasmarkt 105/39, B-1000 Brussels, Belgium.
1.3 The Society is an international non-profit association (AISBL, Association internationale sans but lucratif).
ARTICLE 2: AIM AND ACTIVITIES
2.1 The aim of the Society is to advance the learning and teaching of scientific psychology at all educational levels on the basis of scientific evidence, within Europe and beyond.
2.2 The Society seeks to undertake the following activities:
a. to represent psychology teaching and learning at European and international levels;
b. to provide forums to encourage communication and academic exchange between researchers and teachers in psychology;
c. to give input to European policy development and participate in the implementation of European policies related to teaching and learning of psychology;
d. to support Society members and their activities at national and international level;
e. to help Society members to build a European identity based on common values and goals, diversity, multilingualism, mutual respect and collaboration, mobility, and service to society;
f. to encourage the dissemination of knowledge about teaching and learning of psychology
ARTICLE 3: ADMISSION CONDITIONS AND CATEGORIES OF MEMBERSHIP
3.1 There are three categories of membership: Regular, Associate, Student.
3.1.1 Regular members must hold a psychology degree from a University or College, or a University or College certificate in the teaching of psychology. Regular members are entitled to vote in the election of Executive Committee (EC) members and the General Assembly (GA), and can be elected onto the EC. There must be a minimum of three regular members in the Society at any one time. The founders of the Society will be the first regular members.
3.1.2 Associate members are those who are interested in the teaching and learning of psychology and support the aims of the Society but who do not hold a relevant qualification. Associate members are not entitled to vote in Society elections, nor be elected onto the EC.
3.1.3 Student members are either those who are actively working toward a degree or certificate in psychology or those who have a psychology undergraduate degree and are actively working toward a higher (master’s, doctoral) degree in a related field. All student members must be registered as a student at a university or college. Student members are entitled to vote in the election of the Student Representative on the EC, and can be elected onto the EC as Student Representative.
3.2 Rules and Conditions for Membership application and exclusion.
3.2.1 Applications for membership are submitted through the official ESPLAT website or as part of the registration process for the ESPLAT conference. The Executive Committee is responsible for the approval of all membership applications.
3.2.2 The membership begins when the Society has received the first membership fee from the applicant and, additionally, in the case of Regular or Student members, when the appropriate documentation has been received and verified.
3.2.3 Membership will be renewed automatically unless notification of termination of membership is made at least one month prior to the payment date.
3.2.4 In case of severe misconduct, a member can be excluded by decision of the EC, or, if the misconduct relates to an EC member/s, by decision of a specially-formed working group.
3.2.5 Membership status ends under one of the following conditions: by resignation, by exclusion (see 3.2.4), in the event of dissolution of the Society, or upon the death of the Member.
ARTICLE 4: GENERAL ASSEMBLY (GA) AND EXECUTIVE COMMITTEE (EC)
4.1 The General Assembly (GA) is the meeting of all members, typically to be held at the biennial ESPLAT conference, and includes all categories of membership.
4.1.1 All Regular and Student members are entitled to vote at the General Assembly. Votes are by simple majority. In the case of an equal vote, the President (or if they are not present, the President-Elect) has the casting vote.
4.1.2 Tasks of the General Assembly
18.104.22.168 The GA decides on any amendments or revisions of the Statutes
22.214.171.124 The GA considers the biennial report of the Executive Committee for approval
126.96.36.199 The GA concludes the nomination of applications for membership and expulsion from membership.
188.8.131.52 The GA considers the accounts of the Society and approves them.
184.108.40.206 The GA fixes the fees in accordance with the financial regulations.
220.127.116.11 The GA elects a President, a President-Elect, a Secretary General, a Secretary Treasurer and any other members of the Executive Committee. The GA can discharge any of them as well.
18.104.22.168 The GA can include any other item on the agenda.
22.214.171.124 The GA can dissolve the Society.
4.1.3 A notification and agenda for the General Assembly should be sent out to all Society
members at least two weeks in advance of the General Assembly meeting.
4.1.4 The GA can propose amendments to the Statutes of the Society at any time and these should be submitted to the EC in writing. These will be considered and reviewed at the next available meeting of the EC. Any amendments require approval of at least two-thirds of the voting members of the Society; in most cases, a balloting system will be used for voting.
4.2 The Executive Committee (EC)
4.2.1 The EC members will comprise: President, President-Elect, Secretary General, Secretary Treasurer, Conference Officer, and Student representative. The term of office for EC members will typically be two years unless other circumstances apply. EC members, except for the President and President-Elect, can be re-elected for a second term. There will be a minimum of three and a maximum of seven EC committee members.
126.96.36.199 The President will act as Chair and preside at all meetings of the EC. They will oversee all discussions, decisions, and activities of the EC. The President signs or co-signs official correspondence, resolutions, or documents with the Secretary General. The President should serve as the editor for the biennial report and present this to the General Assembly.
188.8.131.52 The President-Elect will serve as Vice-president 1 and preside over any meetings of the EC if the President is unable to attend. The President-Elect will then take on the role of President immediately following the term as President-Elect. If the President is absent, the Vice- President 1 can provide the co-signature.
184.108.40.206 The Secretary General will serve as Vice-President 2, and is responsible for keeping an archive of agendas, minutes, and records of EC meetings and all records of ESPLAT including
membership details. The Secretary General signs or co-signs official correspondence,
resolutions, or documents with the President. If the President and Vice-President 1 are
absent, Vice-President 2 can provide the co-signature.
220.127.116.11 The Secretary Treasurer serves as chief financial officer of ESPLAT and is responsible for all
financial matters of the Society.
18.104.22.168 The Conference Officer will be responsible for organizing and overseeing all conference duties
for the upcoming ESPLAT conference. The conference planning and hosting is done
independently of the EC, though the EC will provide guidance where needed.
22.214.171.124 The Student representative is the contact person for student interests and activities relevant
126.96.36.199 One person in the EC will act as a communication officer to the PLAT journal.
4.2.2 Nominations and elections for the EC
188.8.131.52 All members of the EC are nominated and elected by eligible voting members of the Society.
184.108.40.206 At least six months before an EC member leaves the EC, there will be a call for nominations
for positions on the EC in the years in which those terms of office expire. All candidates have
to declare in advance their willingness to serve if elected. Six weeks before the election, the EC will draw up a list of nominated candidates to go to a ballot vote. In those cases where
there are no nominations, the EC member should remain in post until a new EC member is
220.127.116.11 The EC can decide to carry out the election online.
18.104.22.168 The candidate receiving the largest number of votes for each position on the EC will be
declared elected. The results of the election will be announced to members.
4.2.3 Meetings and Decisions of the EC
22.214.171.124 The Executive Committee will meet around the time of the General Assembly, whenever the
interests of the Society require it, or when at least one EC member requests a meeting.
126.96.36.199 The EC meetings that will be around the same time as the General Assembly will be hosted at the ESPLAT conference venue. EC meetings can be held online when possible or at any place
in Europe indicated by the invitation to the meeting.
188.8.131.52. The quorum is half the total number of EC members. Votes are by simple majority. In the case
of an equal vote, the President (or if they are not present, the President-Elect) has the casting
ARTICLE 5: CONFERENCES
5.1 There should be a biennial conference (ESPLAT), whether organized independently or in
conjunction with other national or international conferences, unless in exceptional
circumstances that would prevent a conference being possible. ESPLAT conferences will
include a formal Meeting (General Assembly) of members and an EC meeting.
5.2 The EC will provide support for the planning and organisation of the ESPLAT conferences.
ARTICLE 6: COMMUNICATION
6.1 A Society website will be the primary means through which communication about Society
issues and events will be delivered. Other social media may be used to develop the Society and
its membership on a professional basis.
6.2 An emailing list will be used (either independently, or via the Society website) to communicate
to the membership when appropriate.